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Birchwood Medical Practice

Phone:0117 330 4223
Phone:0117 330 4225


Your Confidential Records 


You can be assured that your medical records are safe with Birchwood Medical Practice. We will only share data that identifies you under the following circumstances:

  • With other health care professionals (hospital or community staff) as part of an agreed plan of treatment

  • With your explicit consent, e.g. for participation in research studies

  • In circumstances where it is in the interests of your health and you are not able to give consent, e.g. if you are unconscious

  • Where we are obliged to divulge information under the Health & Social Care Act 2012, e.g. in the case of a national emergency or pandemic

  • Where we are required to do so for health service planning purposes and you have not explicitly opted out of having your data shared (see care.data below)

Our strict rules about confidentiality mean that we will not discuss your medical affairs even with your close family unless you give us permission to do so. This includes details of appointments you have made. If you would like your partner, parent, son/daughter or carer to be able to speak to us on your behalf, you must tell us beforehand.


If you would like access to your computerised and/or paer medical record please contact the practice on 0117 330 4223 / 4225. There will be a charge applied for these services.


Use of your patient Information (Care.data)



A new secure NHS IT system will be in place early in 2014 which will take data from GP records for use by other organisations. It is important that the NHS can use patient information for research and future service planning. Some of this is statistical and cannot be linked to individual patients, but in some cases it may include patient confidential data. This will be linked to data from other sources such as hospitals and community services to provide a full picture of the care of individual patients.


Patients’ names will not be used, but postcodes and NHS numbers will, as they allow for comparisons across different areas.

This new scheme is called care.data.


You can find out more information provided by NHS England at www.nhs.uk/caredata.



What can I do if I don’t want my information shared? 



If you do not want your information shared beyond your GP practice, you have three choices:


  • You can choose not to have any information that identifies you shared outside your GP practice, other than when required by law, e.g. in a public health emergency;

  • Or you can choose to allow the NHS to use information about you for their own purposes, but not to pass it on to any other organisation. This option will be applied to any information about you from any NHS source, including hospitals;

  • Or you can opt for both of these choices – this will give you the greatest amount of security but will prevent the NHS from using helpful information for future health service planning.


Please contact the surgery if you are not happy for your information to be shared, and we can make a note in your medical record.





 What is Birchwood Medical Practice doing to inform patients of this change? 



To make sure that as many patients as possible know about the scheme and have the opportunity to make a choice, Birchwood Medical Practice are taking the following steps:


All staff fully aware to support you with any queries you may have

Posters and leaflets in the surgery

Information on website and links above to NHS websites for further information


Leaflet included with prescriptions



Summary Care Record



All of our patients who have not chosen to opt out have a Summary Care Record that can be accessed, with the patient’s consent, by hospital and out of hours staff. The record contains details of name, address, known allergies and current medication. It does not contain any information about present or past diagnoses. It may only be accessed without your consent if you are unconscious or otherwise unable to give consent.


You may choose to opt out of having a Summary Care Record. The websites below will help you to decide on the risks and benefits.








If you would like to opt out, please print off and complete the following consent form and return it to the surgery.


Consent Form (Opens PDF file)



National Diabetes Audit (NDA)


Birchwood Medical Practice is taking part in an important national project about people at risk of diabetes and diabetes care and treatment in the NHS. The project is called the National Diabetes Audit (NDA). The NDA has always collected patient identifiable data from health care providers since it began in 2004.


Patients do not need to be individually consented but we want to raise awareness of the NDA.This is known as ‘fair processing’.


If you have diabetes, non-diabetic hyperglycaemia, impaired glucose tolerance or pre-diabetes, your GP practice will share information about your diabetes care and treatment with the NDA. The type of information, and how it is shared, is controlled by law and enforced by strict rules of confidentiality and security.


Taking part in the NDA shows that this GP practice is committed to reducing diabetes and improving care for people with diabetes.


If you do not want your information to be used, please inform the receptionist, your GP or nurse. This will not affect your care.


Click here for more information on the patient leaflet.

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